• Accelerates Customer Cash Payment Process
• Minimizes Data Entry
• Ensures Cash Posting Balances with Bank Deposit
• Helps Identify Delinquent Customers
• Eliminates Manual Accounting Intervention
• Simplifies Customer Account Adjustments

This module maintains all customer invoice and credit information in the system, along with all detail cash payment, payment history, and accounts receivable adjusting entries. The invoice generation, invoice maintenance, and invoice reversal and rebill processes within the DMACS Order Entry/Invoicing module automatically post to the Accounts Receivable module.

The Accounts Receivable module provides the Accounting Department with the necessary mechanisms to easily enter and maintain all cash receipts and adjustments against the customer invoices to which they apply. The A/R module is designed around on-line, real-time update and inquiry processing of cash receipts. In addition to updating the open accounts receivable table, a complete history of customer payments is maintained with summarized payment performance statistics kept at the customer master level for immediate retrieval.

National Accounts

This feature allows each customer to be optionally grouped under a national account for reporting purposes and for posting payments generated by a customer’s parent company. This is the same national account number that can be used by the Order Entry module for automatic determination of contract prices for a customer.

Cash Forecast and Agings

The Cash Receipts Forecast report produces a total of the past due amounts and a 12 month projection of customer payments by month as well as totals for the Division.

An up to the minute on-line aging for a customer or national account can be displayed on demand. Additionally, an aging history can be displayed as of the period-end for each of the last 15 accounting periods for either a customer or the total A/R for the Division.

Aging reports are available both by customer and by sales rep and customer.

Cash Posting

Applying customer payments is accomplished by first defining a batch number for recording the check totals, the G/L posting date and the G/L cash account number. Checks can then be entered into the system in the order they are received. The customer number, check number, check date, bank Id, payment date, and check amount can be recorded for each check.

The system then displays the open invoices for the customer in due date sequence. This allows you to simply mark an’X’) for the open items that were paid in full by the customer. If an open item was not paid in full, the partial payment amount can be manually entered.As each open item is identified, the payment amount is posted to both the batch total and the check total for balancing purposes.

Each check is balanced on-line as it is entered and all payments must balance to the batch before the customer account balances can be updated.

Miscellaneous cash can be posted either to a customer account as an unapplied payment or to a General Ledger account with a corresponding remark. Customer payments can also be recorded for prepayments and unapplied payments.

As each open item is identified, the payment amount is posted to both the batch total and the check total for balancing purposes. Each check is balanced on-line as it is entered and all payments must balance to the batch before the customer account balances can be updated.

Miscellaneous cash can be posted either to a customer account as an unapplied payment or to a General Ledger account with a corresponding remark. Customer payments can also be recorded for prepayments and unapplied payments.

Customer Statements

Statements are optionally generated by customer on a ‘mailer’ type statement. Customers can be assigned to different statement ‘cycles’ to provide an efficient printing of the statements throughout an accounting period. A minimum statement amount can be defined to prevent statements from being generated for minuscule amounts.