- Ensures Security of User Access
- Simplifies Running of Reports and Update Programs
- Eliminates Redundant Entry of Shared Information
This module provides management with the controls necessary to maintain system administrative information that is used throughout the entire DMACS Enterprise Planning Suite. This information includes identification of company, division, and site master records, on-line screen passwords, report passwords, report ID’s, printer ID’s, planning calendars, etc.
The first step in the DMACS implementation process involves defining the company, division and site structure for your organization. The company will be the highest level of reporting provided by the Financial modules in the system. Each division within the company will be reported in detail and consolidated to the company level. Sites may be warehouses or plants within the division of a company. All modules within the system will function independently for each division and site.
On-line Operator ID’s are the user passwords into the on-line DMACS transactions. Privileged operator ID’s have access to all transactions; non-privileged operator ID’s only have access to those transactions established for that password.
Global File Maintenance
Each module of the DMACS Enterprise Planning Suite maintains responsibility for the maintenance of master tables that are unique to its particular function. The Global module, on the other hand, provides for the maintenance of various master tables that are used throughout the entire system.
Planning Calendars are used by the manufacturing and distribution planning functions for scheduling activity based on each site’s work schedule. Planning calendars are defined at the site level, since work schedules can vary from site to site within a given company. The steps involved in planning calendar setup are minimized due to the fact that a default weekly work pattern can be established by site for each calendar year. Standard U.S. holidays can also be optionally invoked.
Maintenance can be performed on a monthly basis for each planning calendar. However, implementation of both the default weekly work pattern and standard U.S. holidays should limit calendar maintenance to exception situations involving shutdown periods or additional company holidays.
Cost Centers are defined at the divisional level and are used for allocating expenses. The person responsible for each cost center is identified, in addition to a code indicating whether the cost center is active.
Cost centers are used by various DMACS functions for expense reporting, including labor feedback, machine feedback, purchasing control, and General Ledger budget and expense reporting by cost center and cost center hierarchy. Tax District identification defines state, county and local tax districts and their respective tax percentages. You also have the option of defining whether freight charges are taxable at the state level, since this feature varies from state to state. Tax district codes are used by both the Purchasing Control and Sales Order Entry functions.
Database Codes are used to maintain customized editing values in the system, and to substantially reduce required data entry time and effort as well as save on the information storage requirements for the system. Since DMACS does not edit for valid entries in user-defined fields (e.g., inventory segment, market class, trade channel, etc.), Database Codes tables can be used for identifying valid, customized codes for any user-defined fields you wish to edit. The Database Codes also provide flexibility for defining tables of any other customized information that your organization wishes to maintain in the system.
DMACS provides the ability to run any of the batch reports and batch update programs via the DMACS Batch Report Request System. While On-line Operator ID passwords are established for processing on-line transactions, separate Batch Operator ID passwords are defined for running batch reports. Privileged batch operator ID’s have access to all reports; non-privileged batch operator ID’s only have access to those reports established for that password.
Each report available for processing is identified in the system. Some reports and update programs require additional input parameters; these parameters are entered on the Report Parameter screen and are automatically saved for subsequent runs of each program. Each printer that is used for printing a DMACS program via the Batch Report process must also be identified.
Reports that are requested via the DMACS Batch Report Request process can either be run immediately or scheduled for a future date and time. Scheduled reports can be unscheduled. Each report that is requested can be printed at any one of the printers identified on the Printer ID screen.